Setting Up Xero Accounting Sync
Push invoices and contacts from Printforge to your Xero account automatically.
The Xero integration syncs your Printforge invoices and client contacts directly to your Xero account. No more manual data entry in two systems.
Connecting
Go to Settings → Integrations and click Connect Xero. You'll be redirected to Xero to authorise the connection using OAuth2. Select the Xero organisation you want to link.
What Gets Synced
- Invoices — when you send an invoice in Printforge, it's pushed to Xero with matching line items, amounts, and GST
- Contacts — client details are synced as Xero contacts
- Payments — when you mark an invoice as paid in Printforge, the payment is recorded in Xero
Account Mapping
Printforge maps invoice line items to your Xero chart of accounts. By default, sales go to "Sales - Services" (200). You can configure this in the integration settings.
Sync Direction
The sync is one-way: Printforge → Xero. Changes made directly in Xero are not pulled back into Printforge. This keeps Printforge as the single source of truth for your quoting and invoicing workflow.
Disconnecting
You can disconnect Xero at any time from the Integrations page. This revokes the OAuth token and stops future syncing. Previously synced data remains in both systems.
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